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Board Meeting Minutes - May 15, 2018

May 15, 2018

April 2018 All Minutes June 2018

Hamburg Township Library Board of Trustees Meeting

May 15, 2018

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 7:43 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Mary Evergreen
  • Michaelene Farrell
  • Joyce Katakowski
Board Member Absent
  • Richelle Hocking
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.

Approval of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as amended
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from April 17, 2018 as presented
Made by: Eibler
Seconded by: Colone
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: April 2018 Financial Report

Motion: Motion to accept the Financial Report for April 2018
Made by: Colone
Seconded by: Evergreen
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #578 in the amount of $57,536.11
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Librarian's Report
Monthly Statistics

188

Average Daily Visits

41

New Patrons

6,329

Item Check-outs

331

Computer Uses

Digital Services

584

Axis360 Checkouts

83

Zinio Checkouts

275

Hoopla Checkouts

Marketing Update
116
Instagram
350
Twitter
689
Facebook
2,210
Website Uses
2,509
WiFi Uses
Other News & Innovations
Book Sale Success

Book Sale netted $804.50. Leftover items will now be collected and taken by Salvation Army.

🚀 First Pop-Up Library Launch!

First Pop-Up Library was Wednesday, May 2 at Subway in Chilson Commons. Subway owner was very happy with the partnership!

Upcoming Programs
🎸 Summer Reading Program 2018 - Rock & Roll Theme! 🎸

Kick-off Party: Friday, June 8 at 7:00pm - Get ready to rock!

Late May Programs
  • 🔬 STEAM @ the Library (Free) 5/10, 5/17, 5/24 - 10:00am
  • 🎬 Thursday Matinee: Dunkirk (PG13) (Free) 5/17 - 1:00pm
  • 💰 Basics of Investing & College Savings Plans (Free) 5/21 - 6:30pm
  • 🚗 Michigan Road Trips (Free) 5/22 - 6:30pm
  • 🧸 PreSchool Movies: Winnie the Pooh (G) (Free) 5/31 - 10:00am
June Programs & SRP Launch
  • 📚 Library Book Club: The Kitchen House by Kathleen Grissom (Free) 6/6 - 1:00pm
  • 🎸 SRP Kick-off Party (Free) 6/8 - 7:00pm
  • 🎬 SRP Movie Mondays: Cars 3 (G) (Free) 6/11 - 6:00pm
  • 🎵 SRP: Dulcimers with Sharon (Free) 6/18 - 2:00pm
  • 🎬 SRP Movie Mondays: Wonder (PG) (Free) 6/18 - 6:00pm
  • 🔬 SRP STEAM Craft: Wind chimes & Maracas (Free) 6/19 - 6:00pm
Correspondence
None.
Old Business
Annual Budget Approval
Motion 5: 2018-2019 Budget Approval

Motion: Motion to approve the proposed 2018-2019 budget for $962,511.14
Made by: Farrell
Seconded by: Eibler

Roll Call Vote:
• Colone: Yes • Eibler: Yes • Evergreen: Yes
• Farrell: Yes • Hocking: Absent • Katakowski: Yes
Status: Motion carried

$962,511.14

2018-2019 Budget
Renovation Project - Two Phase Plan

$3,500 for signed and sealed architectural drawing for the county.

Project has become 2 parts:

  • Phase 1 - June: Installation of quiet study rooms and moving of shelving units
  • Phase 2 - August: Installation of new desk and popular materials collection
New Business
CD Rollover
Motion 6: Chemical Bank CD Rollover

Motion: Motion to roll all funds from CD maturing on 5/29/2018 at Chemical Bank ($100,000 + interest earned) into 6 month CD at 1.6% or best rate on day of maturity
Made by: Colone
Seconded by: Eibler
Status: Motion carried

Handicap Door Mechanisms

Received two quotes to replace the two existing handicap door mechanisms for the outer lobby doors and add a third one to the inner lobby door:

  • Stanley Access Technologies: $6,050
  • Great Lakes Security: $7,885
Motion 7: Door Mechanism Upgrade

Motion: Motion to accept quote from Stanley Access Technologies for $6,050 as submitted
Made by: Farrell
Seconded by: Evergreen
Status: Motion carried
Note: It is understood that electrical work will need to be done as well.

Relevant Board Issues
No items to discuss.
Adjournment
Motion 8: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 7:43pm

Next Meeting

June 19, 2018

7:00 PM | Patricia Waters Community Room

April 2018 Minutes Archive June 2018