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Board Meeting Minutes - June 19, 2018

June 19, 2018

May 2018 All Minutes July 2018

Hamburg Township Library Board of Trustees Meeting

June 19, 2018

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 7:42 PM

Library Closure Notice

Library will be closed Wednesday, June 20 for renovation reorganization and moving of shelving units.

Board Members Present
  • Jodie Colone
  • Michaelene Farrell
  • Peg Eibler
  • Mary Evergreen
  • Richelle Hocking
Board Member Absent
  • Joyce Katakowski
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order by Farrell at 7:00pm in the Patricia Waters Community Room.

Approval of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from May 15, 2018 as presented
Made by: Colone
Seconded by: Eibler
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: May 2018 Financial Report

Motion: Motion to accept the Financial Report for May 2018
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #579 in the amount of $98,279.73
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Librarian's Report
Monthly Statistics

129

Average Daily Visits

27

New Patrons

5,847

Item Check-outs

324

Computer Uses

Digital Services

538

Axis360 Checkouts

86

Zinio Checkouts

275

Hoopla Checkouts

Marketing Update
112
Instagram
354
Twitter
696
Facebook
1,854
Website Uses
2,070
WiFi Uses
Other News & Community Outreach
Caregiver Fair

5/19/18 - Library participated in community caregiver resources fair

WHMI Radio Coverage

6/1/18 - WHMI carried our SRP kick-off on the air for community promotion

Pop-Up Library #2

Thursday, June 14 at Captain Frosty - expanding community reach!

🎸 Summer Reading Success! 🎸

168 child signups + at least 44 adults - Rock & Roll theme is a hit!

State Aid Increase

State Aid increased from $0.36 to $0.39 per capita

Upcoming Programs
🎸 Summer Reading Program 2018 in Full Swing! 🎸

212+ participants and counting! Rock & Roll themed programs throughout the summer!

Late June Programs
  • 🎬 Movie: Cinderella (G) (Free) 6/21 - 10:00am
  • 🎭 Thursday Matinee: The Greatest Showman (PG) (Free) 6/21 - 1:00pm
  • 🎵 SRP: Dulcimer Lessons, ages 6-12 6/21 - 6:30pm
  • 🎬 Movie: Ferdinand (PG) (Free) 6/25 - 6:00pm
  • 🎵 SRP: Musical Museum, all ages 6/26 - 2:00pm
  • 🎸 SRP STEAM craft: Guitar & microphone, ages 5 and under 6/28 - 10:00am
July Programs
  • 🎬 Movie: Wimpy Kid: Long Haul (PG) (Free) 7/2 - 6:00pm
  • 🌈 SRP: Tie Dyeing, ages 6+ 7/3 - 2:00pm
  • 🎬 Movie: Emoji Movie (PG) (Free) 7/9 - 6:00pm
  • 📚 Library Book Club: Brain on Fire by Susannah Cahalan (Free) 7/11 - 1:00pm
  • 🔬 SRP: Science Alive, all ages 7/12 - 1:00pm & 3:00pm
  • 🎬 Movie: Coco (PG) (Free) 7/16 - 6:00pm
  • 🥁 SRP: Drummunity, all ages 7/17 - 6:30pm
Correspondence
None.
Old Business
Renovation Project Status

Installation of quiet study rooms and moving of shelving units has begun.

Library Closure: Library will be closed Wednesday, June 20 for reorganization.

Handicap Door Project

Handicap door mechanism replacement & addition project is complete.

Internet Service Upgrade

Progress update on fiber internet installation:

  • Fiber has been installed
  • Router has been ordered
  • Waiting for TLN to do the final installation of hardware
New Business
CD Rollover - Chase Bank
Motion 5: Chase Bank CD Rollover

Motion: Motion to roll all funds from CD maturing on 6/25/2018 at Chase Bank ($300,000 + interest earned) into 3 month CD at 1.62% or best rate on day of maturity
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Study Room Policy Development

Hentz distributed a proposed policy to govern the use of the new study rooms. Will be discussed further at next meeting.

Relevant Board Issues
Post-Meeting Renovation Tour

Hentz will conduct a tour for board members when the meeting is over to view renovation progress.

Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Colone
Seconded by: Eibler
Status: Motion carried. Meeting adjourned at 7:42pm

Next Meeting

July 17, 2018

7:00 PM | Patricia Waters Community Room

May 2018 Minutes Archive July 2018