Today: 9am - 8pm
Phone: (810) 231-1771 connect@hamburglibrary.org

Board Meeting Minutes - June 18, 2019

June 18, 2019

May 2019 All Minutes July 2019

Hamburg Township Library Board of Trustees Meeting

June 18, 2019

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 7:44 PM

Board Members Present
  • Jodie Colone
  • Mary Evergreen
  • Michaelene Farrell
  • Richelle Hocking
Board Members Absent
  • Peg Eibler
  • Joyce Katakowski
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from May 21, 2019 as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried

Call to the Public
None present.
Limit remarks to 3 minutes.
Financial
Motion 3: May 2019 Financial Report

Motion: Motion to accept the Financial Report for May 2019
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #591 in the amount of $65,603.72
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
Monthly Statistics

170

Average Daily Visits

53

New Patrons

6,754

Item Check-outs

228

Computer Uses

Digital Services

691

Axis360 Checkouts

174

Zinio Checkouts

301

Hoopla Checkouts

Marketing Update
142
Instagram
384
Twitter
861
Facebook
2,239
Website Uses
1,918
WiFi Uses
Community Events
Farley Elementary Field Trip

June 3, 2019: Four second grade classes, 122 kids

United Way Women United

June 6, 2019: Early literacy focus, C. Bossio represented library, talked to at least 40 people

Upcoming Programs
June Programs
  • Gordon Russ Magic (all ages) 6/19 - 2:00pm
  • Family Game Night (all ages) 6/19 - 6:00pm
  • PreSchool Movie: Toy Story (toddlers) 6/20 - 10:00am
  • Thursday Matinee: Green Book (adults) 6/20 - 1:00pm
  • Monday Movie: Sherlock Gnomes (all ages) 6/24 - 6:00pm
  • I Spy Craft (toddlers) 6/25 - 6:30pm
  • Family Game Night (all ages) 6/26 - 6:00pm
  • Guy Louis Music (all ages) 6/26 - 6:30pm
  • I Spy Craft (toddlers) 6/27 - 10:00am
July Programs
  • Monday Movie: Small Foot (all ages) 7/1 - 6:00pm
  • Book Club: The Monk of Mohka (adults) 7/3 - 1:00pm
  • Family Game Night (all ages) 7/3 - 6:00pm
  • Monday Movie: Early Man (all ages) 7/8 - 6:00pm
  • Field Day (ages 7+) 7/9 - 2:00pm
  • I Play Craft (toddlers) 7/9 - 6:30pm
  • Family Game Night (ft. Trekking National Parks) (all ages) 7/10 - 6:00pm
  • I Play Craft (toddlers) 7/11 - 6:30pm
  • Monday Movie: Spider-Man (Spider-Verse) (all ages) 7/15 - 6:00pm
Correspondence
None.
Old Business
Computer Upgrades Complete

All of the parts have arrived and have been installed. Project complete.

SRP Update - Major Success

As of June 17, 2019:

  • 214 children have registered
  • Over 60 adults registered

The Kids Craft Fair (9 crafters) was a success as well

New Business
1) Front Garden Project

The two flagpole beds and the one raised bed need new soil. Plants are old and salt damaged. Hentz and Weber are seeking bids to replace the soil and possibly plants.

Motion 5: Approve Garden Project

Motion: Motion to let Hentz and Weber continue to explore garden companies to do the garden repair work and to choose the best company and move forward with the project
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

2) E911 Regulation
State Mandate - December 2019 Deadline

State of Michigan mandated that buildings larger than 7,000 sq ft with multiple telephone lines must be E911 compliant by December 2019.

Hentz & Weber are meeting with Telephone Support Systems on Thursday to get details about current phones & system. They will also contact the company with whom the township is working.

3) Ceiling Repair Completion

Hentz reported that the ceiling above the children's nonfiction needed repairs from the work in the fall. Library Design, who did the work in the fall, made the repairs at no additional cost to the library.

Relevant Board Issues
Administrative Policy Update

Hentz distributed the updated Administrative policy; she will correct the front page to reflect the date of the approved updates.

Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 7:44pm

Next Meeting

July 16, 2019

7:00 PM | Patricia Waters Community Room

May 2019 Minutes Archive July 2019