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Board Meeting Minutes - May 21, 2019

May 21, 2019

April 2019 All Minutes June 2019

Hamburg Township Library Board of Trustees Meeting

May 21, 2019

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Hocking

Adjourned: 7:24 PM

Board Members Present
  • Peg Eibler
  • Mary Evergreen
  • Richelle Hocking
  • Joyce Katakowski
Board Members Absent
  • Jodie Colone
  • Michaelene Farrell
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from April 16, 2019 as presented
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried

Call to the Public
None present.
Limit remarks to 3 minutes.
Financial
Motion 3: April 2019 Financial Report

Motion: Motion to accept the Financial Report for April 2019
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #590 in the amount of $107,669.66
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried

Librarian's Report
Monthly Statistics

166

Average Daily Visits

51

New Patrons

6,673

Item Check-outs

287

Computer Uses

Digital Services

642

Axis360 Checkouts

172

Zinio Checkouts

310

Hoopla Checkouts

Marketing Update
140
Instagram
384
Twitter
846
Facebook
2,419
Website Uses
2,351
WiFi Uses
Community Successes
Livingston Reads 2019

Total participation: 291 people

Book Sale Profit

$774.14

Country Elementary Ice Cream Social

Kindergarteners event on 5/15/19 - about 35 students plus parents and siblings

Upcoming Programs
May Programs
  • Cut the Cord (Free) 5/20 - 6:30pm
  • Thursday Matinee: Christopher Robin (PG) (Free) 5/16 - 1:00pm
  • STEAM @ the Library (Free) 5/23 - 10:00am
June Programs
  • Book Club: Mary Coin by Marisa Silver (Free) 6/5 - 1:00pm
  • Summer Reading Program Kick-Off Party: "Have Book, Will Travel" 6/7 - 7:00pm
  • Kids' Craft Fair (Free) 6/7 - 7:00pm-8:00pm
  • Monday Movie: Incredibles 2 (PG) (Free) 6/10 - 6:00pm
  • Family Game Night (Free) 6/12 - 6:00pm
  • Monday Movie: Hotel Transylvania 3 (PG) (Free) 6/17 - 6:00pm
Correspondence
None.
Old Business
Computer Upgrades Update

Weber reported all of the parts have arrived:

  • New server: Installed
  • Christine's computer and dot matrix printer (for checks): Installed
  • Staff computers: Waiting on the rest
New Business
1) Chemical Bank CD Rollover
Motion 5: CD Rollover

Motion: Motion to roll over entire amount of $101,742.95 plus interest at Chemical Bank into a 120 day CD at a rate of 1.9% or better
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried

2) Administrative Policy Update
Motion 6: Remove Policy #11

Motion: Motion to remove Administrative Policy #11: Equipment Sign Out Policy
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Relevant Board Issues
Summer Reading Program Final Details

Theme: "Have Book, Will Travel"

Kickoff: Friday, June 7 at 7:00pm

Volunteers: Eibler and Katakowski will volunteer for the event

Special Schedule: The library will close at 3:00pm to allow staff to ready the library for the party

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 7:24pm

Next Meeting

June 18, 2019

7:00 PM | Patricia Waters Community Room

April 2019 Minutes Archive June 2019