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Board Meeting Minutes - June 21, 2016

June 21, 2016

May 2016 All Minutes July 2016
50th Anniversary Summer Programming in Full Swing!

Summer Reading Program: 165 registrants so far! Birthday Party theme celebrating our 50th year.

Community Birthday Party: August 8th at 2:00pm - Save the date!

Summer Billboard: Installed at M36 & Merrill

Hamburg Township Library Board of Trustees Meeting

June 21, 2016

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:13 PM (late start)

Adjourned: 8:00 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Michaelene Farrell
  • Richelle Hocking
Board Members Absent
  • Sally Crouch
  • Jim Katakowski
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:13pm in the library meeting room (late start).

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from May 17, 2016 meeting as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Call to the Public
Board Candidate Present

Mary Evergreen attended the meeting as a candidate for the November election.

Financial
Motion 3: May 2016 Financial Report

Motion: Motion to accept the Financial Report for May 2016
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #555 in the amount of $80,685.41
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report
May 2016 Statistics

172

Daily Average

54

New Patrons

6,341

Item Checkouts

259

E-book Checkouts

39

Zinio Checkouts

364

Computer Use

Marketing & Social Media - Facebook Milestone!

81

Instagram Followers

216

Twitter Followers

501

Facebook Followers

500+ Milestone!
Community Outreach Events
Hamburg Fun Fest

Kids activity tent - June 16th

Salvation Army

Summer lunch bunch - June 20th

New Digital Services
Online Tutorials: The library now offers online tutorials for digital services available at hamburglibrary.org
50th Anniversary Updates
Summer Billboard

Installed at M36 & Merrill

Community Birthday Party

Date: August 8th at 2:00pm

Staffing Update

New employee did not work out so current staff has been shuffled to cover the hours.

Plan: Will revisit staffing in the fall.

Upcoming 50th Anniversary Summer Programs
Late June Programs
  • Pre-School Flower Pot Craft (ages 5 and under) 6/22 - 10:00am
    Free
  • Flying Aces Frisbee Team (all ages) 6/23 - 2:00pm
    Special Performance
  • Monday Movies: Goosebumps (PG) 6/27 - 6:00pm
    Free
  • Pre-School Flag Making (ages 5 and under) 6/28 - 6:30pm
    Free
  • Tie Dyeing (ages 4 and up) 6/29 - 2:00pm & 6:00pm
    Popular Activity - 2 Sessions
July Programs
  • Library Book Club: Blood, Bones & Butter by Hamilton 7/6 - 1:00pm
    Free
  • Teen Craft Day (ages 11 and up) 7/7 - 2:00pm
    Free
  • Monday Movies: Hotel Transylvania (PG) 7/11 - 6:00pm
    Free
  • Old Time Rock & Roll Concert (all ages) 7/12 - 6:30pm
    Special Concert Event
  • Monday Movies: Peanuts (G) 7/18 - 6:00pm
    Free
  • Pre-School Lil' Birthday Party (ages 5 and under) 7/19 - 6:30pm
    50th Anniversary Theme
  • Thursday Matinee: Brooklyn (PG13) 7/21 - 1:00pm
    Free
Correspondence
None.
Old Business
1) Parking Lot Maintenance

Completed by: Alan's Asphalt Maintenance

  • Resealed
  • Cracks filled
  • Restriped
2) Summer Reading Program Launch

Registration: 165 registrants so far!

Added several more pre-school aged programs which are well received.

3) Hamburg Family Fun Fest Success

Promises Kept:

  • Provided security guard
  • Signs for 'library business only'
  • Watched parking lot use during library hours
  • Kept grounds very clean

Result: No patrons complained about early library closing

New Business
1) Township ADA Audit

With recent changes to the Americans with Disabilities Act, the Township has hired a consultant to audit all Township facilities for ADA compliance.

Timeline: Mid-July

Result: We will receive a list of items that need updating or fixing.

Motion 5: Ceiling Mounted Projector System

Motion: Motion to approve proposal #22-060916-1 in the amount of $20,332.00 from TelSystems for a ceiling mounted projector, related components, hardware, and labor as outlined in the proposal
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Major technology upgrade for enhanced programming capabilities

Relevant Board Issues
Trustee Video

Table trustee video until new projector system is installed.

Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Eibler
Seconded by: Hocking
Status: Motion carried. Meeting adjourned at 8:00pm

Next Meeting

July 19, 2016

7:00 PM | Library Meeting Room

May 2016 Minutes Archive July 2016