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Board Meeting Minutes - July 19, 2016

July 19, 2016

June 2016 All Minutes August 2016
50th Anniversary Birthday Party - THIS WEEK!

Library's 50th Birthday Party - Saturday, August 6th at 2:00pm

All are invited to celebrate this historic milestone! Sign at M36 & Merrill announces the celebration.

Summer Reading: 207 registrants total!

Hamburg Township Library Board of Trustees Meeting

July 19, 2016

Location: Group Study Room B

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 7:24 PM

Board Members Present - Full Attendance
  • Jodie Colone
  • Sally Crouch
  • Peg Eibler
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Perfect Attendance
All board members present
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in Group Study Room B.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Crouch
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from June 21, 2016 meeting as presented
Made by: Farrell
Seconded by: Crouch
Status: Motion carried

Call to the Public
Board Candidate Present

Mary Evergreen attended the meeting as a candidate for the November election.

Financial
Motion 3: June 2016 Financial Report

Motion: Motion to table the Financial Report for June 2016 until August when all year-end financial information is in

Made by: Crouch

Seconded by: Hocking

Status: Motion carried - Tabled

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #556 in the amount of $51,290.27
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report
June 2016 Statistics with Year-to-Date Totals

202

Daily Average

Yearly: 202.5

60

New Patrons

Yearly: 706

9,077

Item Checkouts

Yearly: 86,279!

265

E-book Checkouts

Yearly: 2,581

59

Zinio Checkouts

Yearly: 805

385

Computer Use

Yearly: 4,595
Marketing & Social Media - Facebook 500+!

82

Instagram Followers

232

Twitter Followers

512

Facebook Followers

500+ Milestone Achieved!
Media Coverage
Daily Press & Argus Feature

Article on SRP pre-school programs with color photo (6/30/16)

Birthday Party Sign

Sign at M36 & Merrill announcing Birthday Picnic 8/6 at 2:00pm

50th Anniversary Birthday Party

Library's 50th Birthday Party

Date: Saturday, August 6th at 2:00pm

Invitation: All community members are invited to celebrate this historic milestone!

Upcoming 50th Anniversary Summer Programs
Late July Programs
  • Creature Conservancy (Ages 5+) 7/20 - 2:00pm
    Special Animal Program
  • Thursday Matinee: Brooklyn (PG13) 7/21 - 1:00pm
    Free
  • Monday Movies: Alvin & the Chipmunks: Road Chip (PG) 7/25 - 6:00pm
    Free
  • Craft Day (ages 5+) 7/26 - 2:00pm
    Free
  • Popsicle Stick Mania (ages 5 and under) 7/27 - 6:30pm
    Free
August - Birthday Celebration!
  • Monday Movies: Norm of the North (PG) 8/1 - 6:00pm
    Free
  • Lil' Field Day (ages 5 and under) 8/3 - 10:00am
    Free
  • Book Club: Empire Falls, Fiction 8/3 - 1:00pm
    Free
  • Field Day (ages 6+) 8/3 - 2:00pm
    Free
  • Library's 50th Birthday Party - All are invited! 8/6 - 2:00pm
    MILESTONE EVENT
  • Monday Movies: Zootopia (PG) 8/8 - 6:00pm
    Free
  • Summer Reading Program Pizza Party (for all who finished!) 8/10 - 6:30pm
    Celebration Event
  • Book Club movie showing: Empire Falls 8/17 - 1:00pm
    Free
Correspondence
None.
Old Business
1) Township ADA Audit

Completed: Tuesday, July 12

Auditors: Deby Henneman and Mark Trieglaff of Accessibility Consultation and Training Services (ACT)

Next: Will receive full report of what needs to be fixed/updated

2) Summer Reading Program Update

Total Registrants: 207 (up from 165!)

Excellent growth in participation for the 50th Anniversary celebration

3) Meeting Room Projector System

Status: System has been ordered

Waiting to hear back from company when parts arrive and installation is to be scheduled

New Business
None.
Relevant Board Issues
Trustee Video

Table trustee video until new projector system is installed.

Board By-Laws Review

Farrell suggests the board review the Board By-Laws to make sure they reflect current practices.

Schedule: To be discussed at August meeting.

Adjournment
Motion 5: Adjourn Meeting

Motion: Motion to adjourn
Made by: Crouch
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 7:24pm

Respectfully Submitted

Joan M. Dombrowski
Recording Secretary

Next Meeting

August 16, 2016

7:00 PM | Library Meeting Room

June 2016 Minutes Archive August 2016