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Board Meeting Minutes - October 18, 2016

October 18, 2016

September 2016 All Minutes November 2016
Outstanding Fall Event Success!

Art Fair Profit: $1,660.53 with over 35 artisans featured

Halloween Party: 254 attendees (151 children + 103 adults)

Fall Book Sale: November 19th with Senior Center's Christmas Bazaar

Hamburg Township Library Board of Trustees Meeting

October 18, 2016

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 8:17 PM

Board Members Present - Full Attendance
  • Jodi Colone
  • Sally Crouch
  • Peg Eibler
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Special Guests
All board members present
Also Present
  • Holly Hentz
  • Christine Weber
  • Rana Emmons
    Post, Smythe, Lutz & Ziel (Auditor)

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Crouch
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from the September 20, 2016 meeting as presented
Made by: Hocking
Seconded by: Crouch
Status: Motion carried

Call to the Public
Board Candidate Present

Mary Evergreen attended the meeting as a candidate for the November election.

Financial
Motion 3: 2015/2016 Audit Report

Presented by: Rana Emmons of Post, Smythe, Lutz & Ziel

Result: Unmodified opinion received

Status: Excellent financial management for our 50th Anniversary year

Motion: Motion to accept the 2015/2016 Audit Report with an unmodified opinion
Made by: Crouch
Seconded by: Hocking
Status: Motion carried

A copy of the audit report will be forwarded to the Township Treasurer to be filed with the Township's annual audit.

Motion 4: September 2016 Financial Report

Motion: Motion to approve Financial Report for September 2016
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 5: Library Voucher

Motion: Motion to accept Library Voucher #559 in the amount of $50,557.19
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report
September 2016 Statistics

166

Daily Average

37

New Patrons

6,688

Items Circulated

280

E-books Circulated

108

E-magazines

333

Computer Users

Marketing & Social Media - Facebook 520+!

87

Instagram Followers

255

Twitter Followers

524

Facebook Followers

520+ Milestone!
Marketing Updates
WHMI Radio

Story on Fine Art & Craft Fair (10/1/16)

Country Elementary

Christie & Carol present at Literacy Night on 9/29/16

Other News
Fall Book Sale: November 19th, along with the Senior Center's Christmas Bazaar
Upcoming Fall Programs
October Programs
  • Thursday Matinee: Whiskey Tango Foxtrot (R) 10/20 - 1:00pm
    Free
  • Ghost Hunters of Southern Michigan 10/22 - 1:00pm
    Halloween Season Special
  • Strategies for Breaking Through Your Brick Wall (Genealogy) 10/26 - 6:30pm
    Genealogy Series
  • The Great Pumpkin with the Great Foodini 10/27 - 6:30pm
    $10.00
November Programs
  • Michigan Boat-Building Industry 11/1 - 6:30pm
    Free
  • Library Book Club: The Blessing of the Animals 11/2 - 1:00pm
    Free
  • Detroit's Thanksgiving Day Parade 11/5 - 1:00pm
    Free
  • Lunch & Learn: Card Making 11/10 - 12:00pm
    $10.00
  • Business Mentoring with SCORE 11/14 - 5:00pm
    Free
  • Healthy Living for Your Brain and Body 11/14 - 6:30pm
    Free
  • Book Sale & Senior Center Christmas Bazaar 11/19 - 9am-2pm
    Major Event
Correspondence
Thank you note from C. Armbuster regarding Art Fair.
Thank you note from Salvation Army regarding participation in Summer Lunch Bunch.
Old Business
1) Community Needs Assessment Survey

Board discussed the Community Needs Assessment Survey. Weber handed out results from previous survey for board discussion.

2) Policy Review Progress

Public Operating, sections 12-19 were discussed and some changes made.

Next Month: Administration, sections 1-7

3) Fall Event Results

Art Fair Profit: $1,660.53

Halloween Party:

  • 151 children
  • 103 adults
  • Total: 254 attendees!
New Business
Motion 6: LED Lighting Conversion

Motion: Motion to approve Option 4 to convert the hanging lights in the skylight area to LED in an amount not to exceed $8,000.00
Made by: Crouch
Seconded by: Colone
Status: Motion carried

Continued commitment to energy-efficient lighting throughout the facility

Relevant Board Issues
United for Libraries Video

Short Takes for Trustee video, tabled.

Annual Directors & Trustees Dinner

Date: Wednesday, October 19 at 6:30pm

Location: Howell Library

Topic: "Libraries of the Future"

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Crouch
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 8:17pm

Next Meeting

November 15, 2016

7:00 PM | Library Meeting Room

September 2016 Minutes Archive November 2016