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Board Meeting Minutes - November 15, 2016

November 15, 2016

October 2016 All Minutes December 2016
Board Officer Elections - New Leadership Team!
  • President: M. Farrell
  • Vice President: R. Hocking
  • Secretary: J. Colone
  • Treasurer: M. Evergreen

Hamburg Township Library Board of Trustees Meeting

November 15, 2016

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:10 PM (late start)

Adjourned: 8:27 PM

Board Members Present - Full Attendance
  • Jodie Colone Secretary
  • Peg Eibler
  • Mary Evergreen Treasurer
  • Michaelene Farrell President
  • Richelle Hocking Vice President
  • Jim Katakowski
Perfect Attendance
All board members present
Also Present
  • Holly Hentz
  • Christine Weber
Board Officer Elections - New Leadership Team
Executive Positions
President: M. Farrell

Nominated by: Eibler
Supported by: Evergreen
Status: Carried

Vice President: R. Hocking

Nominated by: Eibler
Supported by: Katakowski
Status: Carried

Administrative Positions
Secretary: J. Colone

Nominated by: Hocking
Supported by: Katakowski
Status: Carried

Treasurer: M. Evergreen

Nominated by: Farrell
Supported by: Hocking
Status: Carried

Meeting Minutes

Call to Order

Meeting called to order at 7:10pm in the library meeting room (late start for officer elections).

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Colone
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from October 18, 2016 meeting as presented
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: October 2016 Financial Report

Motion: Motion to approve Financial Report for October 2016
Made by: Eibler
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #560 in the amount of $57,756.10
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report
October 2016 Statistics - Strong Fall Performance!

213

Daily Visitors

Strong Fall!

77

New Patrons

6,576

Item Checkouts

292

Axis360

68

Zinio Circulation

371

Computer Use

Marketing & Social Media Growth

89

Instagram Followers

256

Twitter Followers

Note: Minutes show "2561" but likely meant "256"

528

Facebook Followers

Continued Growth!
Community Outreach
Community Sharing for Healthy Caring Conference: Joint library booth on 11/12/2016 at Howell High School showcasing services for children
Other News
MLA Conference Recap

Michigan Library Association annual conference attended

Toys for Tots Drive

Dates: November 26 to December 17

Drop off any new, unwrapped toy in the lobby

Upcoming Holiday Programs
November Programs
  • Book Sale & Senior Center Christmas Bazaar 11/19 - 9am-2pm
    Major Event
  • U of M/Ohio State Rivalry 11/21 - 6:30pm
    Free
  • Creative Christmas Ornaments 11/28 - 6:30pm
    Holiday Craft
  • Ornament Making (ages 5 and under) 11/29 - 6:30pm
    Holiday Craft
  • Ornament Making (ages 6+) 11/30 - 6:30pm
    Holiday Craft
December Holiday Programs
  • Michigan's Historic Railroads 12/6 - 6:00pm
    Free
  • Library Book Club: The Head Master 12/7 - 1:00pm
    Free
  • Visit from Santa Claus 12/7 - 6:30pm
    Special Holiday Event
  • Lunch & Learn: Antiques Ornaments 12/8 - 12:00pm
    Free
  • Christmas Coloring Party 12/12 - 6:30pm
    Holiday Activity
  • Demystifying Acupuncture & Chinese Medicine 12/15 - 6:30pm
    Free
Correspondence
None.
Old Business
1) Community Needs Assessment

Board discussed the Community Needs Assessment Survey and reviewed information from the township on building permits and 10 year tax collection comparison.

2) Policy Review

Board approved updates in Policy Review: Administration Policies, Section 1-7.

3) Hanging Lights Update

Electrician has taken one fixture for fitting LED kit into.

New Business
1) Meeting Room Floor Repair

Hentz contacted several companies to fix the lump in the meeting room floor.

Only Library Design Associates gave a complete quote at $4,778.00.

Katakowski will check with another source for an additional quote, understanding that a written quote and references must be given before board consideration.

Motion 5: Digital Learning Centers

Motion: Motion to accept AWE quote of $5,738.00 for two digital learning centers
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Motion 6: Board Assigned Funds Release

Motion: Motion to release Board Assigned funds of $21,555.00
Made by: Katakowski
Seconded by: Hocking
Status: Motion carried

4) Policy Review Continuation

Policy Review: Administration Policies, Section 8-15 reviewed.

Relevant Board Issues
United for Libraries Video

Short Takes for Trustee video, tabled.

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 8:27pm

Next Meeting

December 20, 2016

7:00 PM | Library Meeting Room

October 2016 Minutes Archive December 2016