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Board Meeting Minutes - November 19, 2024

November 19, 2024

October 2024 All Minutes December 2024

Hamburg Township Library Board of Trustees Meeting

November 19, 2024

Location: Small Meeting Room

Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189

Called to Order: 7:03 PM by Richelle Hocking

Adjourned: 8:01 PM

Board Members Present
Full Attendance
  • Matt Assenmacher
  • Jodie Colone
  • Mary Evergreen
  • Richelle Hocking
  • Bridgette Rosek
  • Crystal Walter
Board Members Absent
None - Full Board Attendance
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order and Pledge to the Flag

This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Richelle Hocking at 7:03 pm in the Small Meeting Room.

Approval of
Motion 1: Agenda Approval

Motion: Motion to approve Agenda as presented
Made by: Rosek
Seconded by: Assenmacher
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from October 15, 2024 as presented
Made by: Colone
Seconded by: Walter
Status: Motion carried

Election of Board Officers
President

Motion: Colone nominated to role of President
Made by: Assenmacher
Seconded by: Walter
Status: Colone accepted nomination. Motion carried

Vice President

Motion: Crystal Walter nominated to the role of V. President
Made by: Assenmacher
Seconded by: Colone
Status: Walter accepted the nomination. Motion carried

Treasurer

Motion: Mary Evergreen was nominated to role of Treasurer
Made by: Assenmacher
Seconded by: Rosek
Status: Evergreen accepted nomination. Motion carried

Secretary

Motion: Richelle Hocking was nominated to role of Secretary
Made by: Assenmacher
Seconded by: Walter
Status: Hocking accepted nomination. Motion carried

Call to the Public
None present.
Financial
Motion 3: October Financial Report

Motion: Motion to approve October 2024 Financial Report
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Voucher #656 in the amount of $130,283.34
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
In-house Statistics

5,158

Patrons Served

69

New Patrons

5,281

Item Check-outs

132

Computer Uses

Online Statistics
Libby:2,975 Zinio:308 Fold3:122
Heritage Quest:29 TumbleBooks:1 Niche Academy:2
Other News

Hentz and Strandt were present at the grand opening of StoryWalk at Winklehaus Park.

Upcoming Programs
Recurring Programs
  • Drop-In Chess Thursdays - 4:00pm
November Programs
  • Holiday Gifts for Shelter Animals (take home kits) 11/4 to 12/13
  • Toys for Tots (located in lobby) 11/18-12/12
  • Lego Club 11/19 - 3:00pm
  • Stuffed Animal Sleepover. Dropoff @ noon, pickup Thursday @ noon 11/20
  • Golden Age of Great Lakes Passenger Steamships (v) 11/21 - 6:30pm
December Programs
  • Mitten Tree (located in lobby) December
  • Cemetery Research w/ The Library of Michigan (v) 12/3 - 6:30pm
  • Ornament Making for ages 5 and under 12/3 - 6:30pm
  • Jackie's Book Club: The Heirloom Gardener by Viola Shipman 12/4 - 1:00pm
  • Ornament Making for ages 6 and up 12/4 - 6:30pm
  • DIA: Cows at the Opera House and Other Museum Mysteries 12/5 - 6:30pm
  • Holiday Jazz Concert w/ RJ Spangler 12/7 - 2:00pm
  • Adult Craft Kit: Winter Themed Shadow Box 12/9 - 3:00pm to 7:00pm
  • Drop-In Genealogy Help 12/10 - 9:00am
  • Lego Club 12/10 - 3:00pm
  • Santa Claus Visit 12/11 - 6:30pm
Correspondence
None.
Old Business
Library re-brand project

Lisa Assenmacher will begin soliciting patron input (program attendees, front desk, online) in new calendar year. Library staff will look over survey questions.

Facility Updates

Ceiling drywall repairs minimal and completed.

Adult Group Study Room window cracked by rock from lawnmower has been repaired and paid for by Township.

New Business
Township Billing Letter

Letter to township regarding new billing content finalized and will be forwarded to Supervisor Hohl within the week.

Freedom to Read Legislation

New Freedom to Read legislation has been put forth for state legislators to pass into law.

It is hoped to be completed by early December. Hentz will update.

Friends Report, Debbie Kooperman reporting
November Fundraising

$6,426.33

Fundraising Breakdown
  • Fall Book Sale proceeds $3,031.35 (final)
  • Rummage Sale proceeds $3,395.01 (est)
  • October Gift Shop sales $250.35
Membership Update

129

Members

380

Facebook

22

Instagram
Upcoming Events sponsored by FOHTL
  • Shelter Animal Kit Help drop-ins 11/23 & 24 at 10a-12p and 12/2 at 1-3pm
  • Holiday Jazz Concert w/RJ Spangler 12/7/24 at 2:00pm
  • Scrapbooking at the Library 1/25/25
  • Spring Gardening Series begins 3/26/25
Relevant Board Issues
1) None.
Adjournment
Motion 5: Adjourn

Motion: Motion to Adjourn at 8:01 pm
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried

Next Meeting

December 17, 2024

7:00 PM

October 2024 Minutes Archive December 2024