Today: 9am - 8pm
Phone: (810) 231-1771 connect@hamburglibrary.org

Board Meeting Minutes - February 21, 2017

February 21, 2017

January 2017 All Minutes March 2017

Hamburg Township Library Board of Trustees Meeting

February 21, 2017

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 8:31 PM

Board Members Present - Full Attendance
  • Jodie Colone
  • Peg Eibler
  • Mary Evergreen
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Perfect Attendance
All board members present
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from January 2017 meeting as presented
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: December 2016 Financial Report

Motion: Motion to accept the Financial Report for December 2016
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried

Motion 4: January 2017 Financial Report

Motion: Motion to accept the Financial Report for January 2017
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Motion 5: Library Voucher

Motion: Motion to accept Library Voucher #563 in the amount of $61,059.12
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Librarian's Report
Monthly Statistics

181

Daily Counter

71

New Patrons

6,325

Item Checkouts

408

Axis360

100

Zinio

326

Computer Use (291 + 35 kids)

Marketing Statistics

94

Instagram Followers

278

Twitter Followers

532

Facebook Followers

927

Website Usage

Marketing Updates
  • Shared table at Community Connect in Howell on 2/4/17
  • New marketing tools: displays attached to shelf ends
  • Staff Picks table and read-a-likes stand added
Hosting Event: Co-op's membership meeting on 3/3/17
Other News
New Collection Items

Added two ukulele kits to the collection

Patron Convenience

Small shopping cart now available for patron convenience

2017 Livingston Reads

"Jaws" by Peter Benchley - Programs throughout March & April

Movie showing March 25, 7:00pm at Howell Theater (Free with library card)

Upcoming Programs
February Programs
  • AARP Tax Assistance 2/23 - 9:30am-3:00pm
    Free
  • Maker Monday: Zentangle 2/27 - 6:30pm
    $5.00
March Programs
  • Library Book Club: Blink: The Power of Thinking without Thinking 3/1 - 1:00pm
    Free
  • Lunch & Learn: Depression Glass 3/2 - 12:00pm
    Free
  • Detroit Food History 3/7 - 6:30pm
    Free
  • AARP Tax Assistance 3/9 - 9:30am-3:00pm
    Free
  • Antiques Appraisal Fair 3/11 - 10:00am
    Free
Special Livingston Reads Events
  • 3/13: Livingston Reads Movie: Sharknado (6:00pm)
  • 3/14: Sharks & the Environment (6:30pm)
  • 3/15: Sea Life Aquarium Presents Super Sharks (6:30pm)
  • 3/16: Thursday Matinee: Soul Surfer (1:00pm)
  • 3/18: Finding Nemo (12:00pm) & Finding Dory (2:00pm)
  • 3/20: Seafood Sampling: Fancy, Fun & Funky ($10 - 6:30pm)
Correspondence
None.
Old Business
1) Community Needs Assessment Survey

Hentz distributed a list of proposed questions for the community needs assessment survey for finalization at the March meeting. The survey will be both printed and online.

2) Meeting Room Folding Door

Update: Hentz was directed to seek bids for the work.

New Business
Motion 6: Ukulele Policy

Motion: Motion to approve the Ukulele Policy as amended
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried

Motion 7: DVD Racks & Shelf Pins

Motion: Motion to purchase 3 additional DVD racks and 24 adjustable shelf pins from Library Design Associates for a cost not to exceed $3,585.62
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Motion 8: WiFi System Upgrade

Motion: Motion to purchase equipment from SEHI Computer Products to upgrade the wifi system in an amount not to exceed $6,230.00 as outlined in handout
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried

Administration Policies Book

Board made corrections in the Administration Policies Book. Hentz recorded same. Pages 38-46 to be reviewed for March meeting.

Relevant Board Issues
United for Libraries Video

United for Libraries: Short Takes for Trustee video tabled.

Adjournment
Motion 9: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 8:31pm

Next Meeting

March 21, 2017

7:00 PM | Library Meeting Room

January 2017 Minutes Archive March 2017