Today: 9am - 8pm

Hamburg Township Library Board of Trustees Meeting

March 21, 2017

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 8:29 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Mary Evergreen
  • Michaelene Farrell
  • Jim Katakowski
Board Member Absent
  • Richelle Hocking
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from February 21, 2017 meeting as presented
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: February 2017 Financial Report

Motion: Motion to approve Financial Report for February 2017
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #564 in the amount of $53,846.24
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Librarian's Report
Monthly Statistics

196

People Counter

49

New Patrons

6,055

Item Checkouts

411

Axis360

86

Zinio

397

Computer Use (346 + 51 literacy)

Marketing Statistics

95

Instagram Followers

283

Twitter Followers

538

Facebook Followers

NEW

Website Launched

Marketing Updates & Community Outreach
  • Pinckney School Band Spaghetti Dinner - 2/25/17
  • Country Elementary March Family Reading Night - 3/10/17
  • Navigator School Spring Fling - 3/11/17
Media Coverage: Livingston Reads 2017 was featured in USA Today newspaper!
Livingston Reads 2017 - "Jaws" by Peter Benchley

Livingston Reads is back this March and April! The county-wide selection for 2017 is Jaws by Peter Benchley. Stop by the library to pick up a copy to read and then join in on all the fun activities.

Special Movie Showing:
Saturday March 25 at Howell Theater
Free to any Livingston County library card holder
Upcoming Programs
March Programs
  • Movie: Jaws @ Howell Theater 3/25 - 7:00pm
    Free with library card
April Programs
  • Great Decisions 4/3 - 1:00pm
    Free
  • Library Book Club: Livingston Reads: Jaws 4/5 - 1:00pm
    Free
  • Home Brewing 4/8 - 1:00pm
    Free
  • Tai Chi 4/10 - 6:30pm
    Free
  • The Dodge Brothers 4/11 - 6:30pm
    Free
  • Livingston Reads: Jaws Discussion 4/12 - 6:30pm
    Free
  • Lunch & Learn: Summer Centerpiece 4/13 - 12:00pm
    Free
  • Movie: Jaws 4/13 - 6:00pm
    Free
Correspondence
None.
Old Business
1) Community Needs Assessment Survey

Discussion included option for printing the survey and including one in each newsletter that is mailed to all township residents. Hentz & Weber will present costs for an online survey.

2) Meeting Room Folding Wall

Status: No bids received

Appears no interest in this repair. Hentz will send out RFP to more construction companies.

3) WiFi System Update

Status: Equipment parts ordered. Will schedule work when parts arrive.

New Business
Motion 5: Landscaping Payment

Motion: Motion to pay Leppek Nursery & Garden Center $3,675.00 for landscaping needs as presented
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried

2) Annual Budget 2017/2018

Hentz and Weber presented the proposed 2017/2018 annual budget. Board discussion held.

3) Policy Review

Board continued their Policy Review: Personnel Policies, Sections 18-36. Hentz recorded same.

Next month: Library Financial Operating Procedures, Sections 1-7.

Relevant Board Issues
United for Libraries Video

United for Libraries: Short Takes for Trustee video, tabled.

Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Katakowski
Status: Motion carried. Meeting adjourned at 8:29pm

Next Meeting

April 18, 2017

7:00 PM | Library Meeting Room