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Board Meeting Minutes - August 20, 2019

August 20, 2019

July 2019 All Minutes September 2019

Hamburg Township Library Board of Trustees Meeting

August 20, 2019

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 8:14 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Mary Evergreen
  • Michaelene Farrell
  • Richelle Hocking
  • Joyce Katakowski
Full Attendance

All board members were present for this meeting.

Guest & Staff
  • Guest: Thelma Kubitskey, Hamburg Township Accountant
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from July 16, 2019 as presented
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried

Call to the Public
None present.
Limit remarks to 3 minutes.
Financial
Motion 3: June 2019 Financial Report

Motion: Motion to approve the June 2019 Financial Report
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 4: July 2019 Financial Report

Motion: Motion to approve the July 2019 Financial Report
Made by: Colone
Seconded by: Eibler
Status: Motion carried

Motion 5: Library Voucher

Motion: Motion to approve Library Voucher #593 in the amount of $72,897.21
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Motion 6: MERS 457 Retirement Plan

Motion: Motion to approve the Hamburg Township MERS 457 Supplemental Retirement Plan for library employees
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried

Librarian's Report
Monthly Statistics (Peak Summer)

201

Average Daily Visits

68

New Patrons

9,216

Item Check-outs

309

Computer Uses

Digital Services

600

Axis360 Checkouts

126

Zinio Checkouts

269

Hoopla Checkouts

Marketing Update
153
Instagram
406
Twitter
890
Facebook
2,828
Website Uses
2,953
WiFi Uses
Other News
New Staff Hire

Sarah Angell hired as new page, replacing Amelia Kramer (graduated)

Verso System Update

Major update July 27-31 affected digital services. Everything back online with better Axis360 security

Recognition

Hentz invited to Michigan Author Award committee

Community Events

Senior Celebration Day (8/2): 200 visitors | Vet Fest (8/10): 357 people reached

Upcoming Programs (Fall Schedule Launch)
September Programs
  • Drop-In Genealogy Help (Free) 9/4 - 1:00pm
  • Drop-In Tech Help (Free) 9/4 - 4:00pm
  • Book Club: Little Fires Everywhere by Celeste Ng (Free) 9/4 - 1:00pm
  • Lunch & Learn: Harvest Happenings (Free) 9/5 - Noon
  • Friday Films: Captain Blood (Free) 9/6 - 3:00pm
  • LapSit starts (Free) & StoryHour starts (Free) 9/9 - 10:00am & 1:30pm
  • Maker Monday: Banner Me Fall (Free) 9/9 - 6:30pm
  • Tuesday Films: It Happened One Night (Free) 9/10 - 6:00pm
  • Lil' Wigglers (Free) & StoryHour starts (Free) 9/12 - 10:00am & 10:00am
  • History of Ann Arbor's Michigan Theater (Free) 9/16 - 6:30pm
  • Michigan Opera Theater performance (Free) 9/17 - 1:00pm
  • Downton Abbey Trivia Night (Free) 9/19 - 6:30pm
Correspondence
None.
Old Business
SRP Final Results

Completed: 110 children

Party Attendance: 92 children + 56 adults

Front Gardens Project

Diversified Outdoor Services completed their work the first week of August. Weber and Hentz purchased several new plants (2 sedum, 5 black-eyed Susan, and 4 daylilies), and the volunteers planted them.

E911 Compliance
Motion 7: Telephone System Upgrade

Motion: Motion to approve the bid from Telephone Support Systems for new telephone system that is compliant with E911 requirements in the amount not to exceed $8,510.00
Made by: Katakowski
Seconded by: Colone
Status: Motion carried

Narcan Law Implementation

Board directed Hentz to invite the Fire Department Chief to the next meeting.

New Business
1) Holiday Library Closings
Motion 8: December Closings

Motion: Motion to approve closing the library on Monday, December 23 and Monday, December 30 for unpaid days off
Made by: Katakowski
Seconded by: Eibler
Status: Motion carried

2) Friends of the Library

Discussion on the possibility of forming a Friends of the Library group.

Relevant Board Issues
Halloween Party

Halloween Party is set for Saturday, October 19 at 7:00pm. Board members were asked to volunteer.

Adjournment
Motion 9: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 8:14pm

Next Meeting

September 17, 2019

7:00 PM | Patricia Waters Community Room

July 2019 Minutes Archive September 2019