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Board Meeting Minutes - April 18, 2017

April 18, 2017

March 2017 All Minutes May 2017

Hamburg Township Library Board of Trustees Meeting

April 18, 2017

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 8:27 PM

Board Members Present
  • Peg Eibler
  • Mary Evergreen
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Board Member Absent
  • Jodie Colone
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Evergreen
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from March 21, 2017 meeting as presented
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried

Call to the Public
Two people present to observe the meeting.
Financial
Motion 3: March 2017 Financial Report

Motion: Motion to approve Financial Report for March 2017
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #565 in the amount of $54,332.58
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
Monthly Statistics

194

Daily Average

51

New Patrons

7,184

Item Checkouts

449

Axis360

83

Zinio

349

Computer Use

Marketing Statistics

96

Instagram Followers

288

Twitter Followers

548

Facebook Followers

2,173

Website Visits

Marketing Updates & Community Outreach
  • Jaws showing at Howell Theater: 3/25/17 (171 people attended!)
  • Community Connect at Livingston Home Show: 4/7-4/9
Read It To Eat It Program Completed:
146 completed passes issued for free treats from Hamburg Subway, Mimi's Dinner, Boomer's Pizza and Dragon Court
Community Book Donation Program

Board books donated to 12 area businesses for children to enjoy while waiting with parents:

  • Dragon Court
  • Mimi's Diner
  • Livingston Eye Care
  • Luna Salon
  • Headmaster's Barber
  • Marshall's Barber
  • Urgent Care
  • Dr. Brink DDS
  • Fantastic Sam's
  • Biggby Coffee
  • Hamburg Coney
  • Zukey Lake Tavern

Message: "Donated by Hamburg Township Library for your enjoyment today."

Other News
Summer Read Program

Kick-off: Friday, June 2nd at 7pm

Volunteers: Peg, Michaelene & Mike confirmed

Book Sale & Kids Craft Fair

Saturday, April 22 at 9:00am

Facilities Update

Roofing issues from 4/5/27 have been fixed

Project Outcome workshop: Holly, Bree, Christine to attend

Upcoming Programs
April Programs
  • Thursday Matinee: Ben Hur (PG13) 4/20 - 1:00pm
    Free
  • Book Sale & Kids Craft Fair 4/22 - 9:00am
    Special Event
  • Maker Monday: Garden Planning 4/24 - 6:00pm
    Free
  • DNR Boater's Safety 4/29 - 9:00am & 1:00pm
    $10.00
May Programs
  • Library Book Club: Cutting for Stone 5/3 - 1:00pm
    Free
  • Mother's Day Craft 5/3 - 6:30pm
    Free
  • Star Wars Party 5/4 - 6:30pm
    Free
  • Volunteer Day @ the Library 5/6 - 10:00am
    Free
  • Hudson's: Detroit's Legendary Department Store 5/9 - 6:30pm
    Free
  • Lunch & Learn: Butterfly Garden Tea Party 5/11 - 12:00pm
    $5.00
  • Maker Monday: Essential Oils for Homes and Pets 5/15 - 6:30pm
    $5.00
  • SCORE Business Mentoring 5/15 - 6:00pm
    Free
Correspondence
None.
Old Business
1) Meeting Room Wall Update

Solution Found: Contacted original wall installer

Individual wall panels need to be adjusted yearly. Weber will account for this in the budget.

2) WiFi System Update

Installation Scheduled: Friday, April 21 in the morning

Motion 5: 2017/2018 Budget

Motion: Motion to accept the July 1, 2017 – June 30, 2018 Budget as presented and after discussion
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

New Business
1) New Online Services

Starting July 1: Hoopla and Axis 360 sharing

Partnership with Fowlerville, Hamburg and Pinckney libraries

Motion 6: LED Lighting Project

Motion: Motion to spend up to $33,000 for the LED lighting project as outlined and for funds to come from Board Assigned Funds
Made by: Eibler
Seconded by: Evergreen
Status: Motion carried

Annual Millage Resolution

Resolution: Annual Millage Resolution
Offered by: Eibler
Supported by: Katakowski
Status: Resolution passed

A copy will be forwarded to the Township.

Policy Review Completion

Status: Board completed the library's policy review

Corrections will be made and new policy manuals printed.

Relevant Board Issues
United for Libraries Video

United for Libraries: Short Takes for Trustee video, tabled.

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Eibler
Status: Motion carried. Meeting adjourned at 8:27pm

Next Meeting

May 16, 2017

7:00 PM | Library Meeting Room

March 2017 Minutes Archive May 2017