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Board Meeting Minutes - September 20, 2016

September 20, 2016

August 2016 All Minutes October 2016
8th Annual Hamburg Community Fine Art & Craft Fair!

October 8th - 9am to 4pm - Showcasing varied talents of our community members and neighbors

Over 35 artisans throughout the building! Lunch by St. Mary's Catholic School PTO, library bake sale, harp music by Brenda Richardson

Halloween Party: October 15th at 7:00pm

Hamburg Township Library Board of Trustees Meeting

September 20, 2016

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 7:50 PM

Board Members Present - Full Attendance
  • Jodi Colone
  • Sally Crouch
  • Peg Eibler
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Perfect Attendance
All board members present
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Crouch
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from August 16, 2016 meeting as presented
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Call to the Public
Board Candidate Present

Mary Evergreen attended the meeting as a candidate for the November election.

Financial
Motion 3: August 2016 Financial Report

Motion: Motion to approve Financial Report for August 2016
Made by: Crouch
Seconded by: Hocking
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #558 in the amount of $71,781.34
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report
August 2016 Statistics - Post-Birthday Party Success!

206

Daily Average

Sustained High!

80

New Patrons

8,481

Item Checkouts

Excellent!

287

E-book Checkouts

77

Zinio Checkouts

391

Computer Users

Marketing & Social Media Growth

86

Instagram Followers

258

Twitter Followers

519

Facebook Followers

Strong Growth!
Bridge to Literacy Program - Continued Media Success!
Daily Press & Argus

Article on library card program (8/24/16)

High School Orientation

Christie & Carol gave library cards to all students

HERO Thank You

Received thanks regarding Hamburg Family Fun Fest cooperation

8th Annual Hamburg Community Fine Art & Craft Fair

October 8th - 9am to 4pm

Showcasing the varied talents of our community members and neighbors

Featured: Over 35 artisans throughout the building

Lunch: St. Mary's Catholic School PTO

Bake Sale: Library fundraiser

Music: Harp music by Brenda Richardson

Motto: Explore, Shop, Eat, Enjoy

Artist Recruitment: Advertisement in Daily Press & Argus (print and online) to attract artists for Art Fair
Upcoming Fall Programs
September Programs
  • Ancestry Library Edition (Genealogy series) 9/21 - 6:30pm
    Genealogy Series
  • Civil War Bugle Calls 9/24 - 1:00pm
    Free
  • Dexter Cider Mill Apple Tasting 9/27 - 6:30pm
    Free
  • Find A Grave & Family Search (Genealogy Series) 9/28 - 6:30pm
    Genealogy Series
  • Michigan Olympians 9/29 - 6:30pm
    Free
October Programs
  • Henry Ford: His Life & His Company 10/4 - 6:30pm
    Free
  • Library Book Club: My Sister's Keeper 10/5 - 1:00pm
    Free
  • Finding Your Ancestors in Historical Newspapers (Genealogy) 10/5 - 6:30pm
    Genealogy Series
  • Hamburg Community Fine Art & Craft Fair 10/8 - 9am-4pm
    Major Library Event
  • Butter Making 10/10 - 6:30pm
    Free
  • A Widow's Guide to Healing 10/11 - 6:30pm
    Free
  • Lunch & Learn: Glass Etching 10/13 - 12:00pm
    $10
  • Halloween Party 10/15 - 7:00pm
    Special Event
  • Discovering Your Ancestor's Military Records (Genealogy) 10/19 - 6:30pm
    Genealogy Series
Correspondence
None.
Old Business
1) Township ADA Audit

Status: Complete

Deficiencies will be corrected over a 5 to 10 year period in coordination with Deby Henneman and the Township Board.

Motion 5: Board By-Laws Changes

Motion: Motion to accept the proposed changes to the Hamburg Township Library Board By-Laws
Made by: Crouch
Seconded by: Farrell
Status: Motion carried

3) Meeting Room Projection System

Status: Project complete except for wireless connection

Major technology upgrade nearly finished

New Business
1) Community Needs Assessment Survey

Hentz distributed previous survey questionnaire.

Review and possibly expand on current/additional areas.

2) Policy Review Progress

Several changes are to be made to Public Operating, Sections 1-11.

Next Month: Public Operating, Sections 12-19

Relevant Board Issues
United for Libraries Video

Short Takes for Trustee video, tabled.

Annual Directors & Trustees Dinner

Date: Wednesday, October 19 at 6:30pm

Location: Howell Library

Topic: "Libraries of the Future"

Attending:

  • Colone, Farrell, Katakowski
  • Evergreen, Hocking
  • Hentz, Weber
Halloween Party Planning

Date: Saturday, October 15 @ 7:00pm

Volunteers:

  • Farrell & Farrell
  • Hocking family
  • Crouch, Evergreen
  • Katakowski, Hentz

Arrival: Volunteers please be here by 6:30pm

Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Crouch
Status: Motion carried. Meeting adjourned at 7:50pm

Next Meeting

October 18, 2016

7:00 PM | Library Meeting Room

August 2016 Minutes Archive October 2016