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Phone: (810) 231-1771 connect@hamburglibrary.org

Board Meeting Minutes - November 18, 2025

November 18, 2025

October 2025 All Minutes December 2025

Hamburg Township Library Board of Trustees Meeting

November 18, 2025

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189

Called to Order: 7:00 PM by Colone

Adjourned: 8:10 PM

Board Members Present
Full Attendance
  • Matt Assenmacher
  • Jodie Colone
  • Mary Evergreen
  • Richelle Hocking
  • Bridgette Rosek
  • Crystal Walter
Board Members Absent
None - Full Board Attendance
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Jodie Colone at 7:00 pm in the Patricia Waters Community Room.

Approval of:
Motion 1: Agenda Approval

Motion: Motion to approve Agenda as presented
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from October 21, 2025 as presented
Made by: Hocking
Seconded by: Rosek
Status: Motion carried

Call to the Public
No speakers.
Financial
Motion 3: October Financial Report

Motion: Motion to approve October 2025 Financial Report
Made by: Rosek
Seconded by: Walter
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Voucher #668 in the amount of $84,098.95
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
In-house Statistics

5,212

Patrons Served

55

New Patrons

5,566

Item Check-outs

149

Computer Uses

Online Statistics
Libby:3,340 Zinio:677 Fold3:5
Heritage Quest:16 Ancestry:0 TumbleBooks:1
Niche Academy:26
Staff News

Chris Cody is retiring after 20 years. The position has been posted.

Upcoming Programs
Recurring Programs
  • Drop-In Mahjong Thursdays - 1:00pm
  • Drop-In Chess Thursdays - 4:00pm
November Programs
  • Thankful Tree All Month
  • Holiday Gifts for Shelter Animals kits available 11/1-12/16
  • Edmund Fitzgerald (v) 11/18 - 6:30pm
  • Toys for Tots collection 11/24-12/6
  • Movie Matinee: Ball of Fire (1941) 11/25 - 1:30pm
December Programs
  • Mitten Tree All Month
  • Adult Craft Kit: Felted Snowmen 12/1
  • Movie Matinee: Christmas in Connecticut (1945) 12/2 - 1:30pm
  • Ornament Making (ages 5 and under) 12/2 - 6:30pm
  • Jackie's Book Club: Sipsworth by Simon VanBooy 12/3 - 1:00pm
  • Ornament Making (ages 6+) 12/3 - 6:30pm
  • Great Decisions 12/8 - 1:30pm
  • Lego Club (ages 3-17) 12/9 - 3:00pm
  • Santa Claus visit 12/10 - 6:30pm
  • Ann Arbor Symphony Holiday Concert 12/13 - 1:00pm
  • Spice Club: Sweden, Norway, Finland & Denmark 12/16 - 1:00pm
  • Movie Matinee: The Man Who Came To Dinner (1941) 12/16 - 1:30pm
Correspondence
None.
Old Business
Logo Rebranding Project

Lisa A. presented edited versions of the logo. Board members settled on one logo with three edits. They are also interested in seasonal versions of this logo. Hentz will communicate with Lisa about the discussion.

Facility Updates
  • Installation of window shades is pending
New Business
Policy Reviews
  • ACH Policy distributed for board review - to be discussed at next meeting
  • Social Media Policy addition distributed - to be discussed at next meeting
Shared Maintenance Agreement

Board agreed to the Shared Maintenance Agreement with Township. Colone will sign and return to Township Clerk.

Motion 5: Meeting Room Renovation

Motion: Motion to approve Library Design Associates proposal for $93,815.00 to remodel the meeting room
Made by: Walter
Seconded by: Hocking
Status: Motion carried

Motion 6: Database Subscriptions

Motion: Motion to not renew Ancestry and TumbleBooks and to approve a two year subscription with Business Insider
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Friends Report - Debbie Kooperman reporting
Fundraisers

Fall Book Sale: $1,930.05

Supported by 32 volunteers contributing 142 total hours!

Fall Rummage Sale: $3,800 and counting

October Gift Shop Sales: $506.60

Winter Craft Day: 1/24/26, 8:30am-7:30pm

Community Programs

Shelter Pet Kit Assembly:

  • 38 volunteers / 88.5 hours
  • 80 Toy Kits assembled
  • 80 Blanket Kits assembled

Current Membership: 137 Members

Relevant Board Issues
Mary Evergreen will not be attending the December meeting; Colone will handle bills in her absence.
Adjournment
Motion 7: Adjourn

Motion: Motion to Adjourn
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 8:10pm

Next Meeting

December 16, 2025

7:00 PM | Patricia Waters Community Room

October 2025 Minutes Archive December 2025