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Board Meeting Minutes - November 15, 2022

November 15, 2022

October 2022 All Minutes December 2022

Hamburg Township Library Board of Trustees Meeting

November 15, 2022

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 7:53 PM

Board Members Present
  • Michaelene Farrell
  • Mary Evergreen
  • Richelle Hocking
  • Bridgette Rosek
Board Members Absent
  • Jodie Colone
  • Crystal Walter
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Rosek
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from October 18, 2022 as presented
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Call to the Public
No one addressed the board.
Financial
Motion 3: October 2022 Financial Report

Motion: Motion to approve the October 2022 Financial Report as presented
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #632 in the amount of $57,484.47
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
In-house Statistics

4,760

Patrons Served

281

New Patrons

5,860

Item Checkouts

109

Computer Uses

Online Statistics
Axis360 checkouts:851 PressReader checkouts:87 Ancestry uses:0
Fold3 uses:25 Heritage Quest uses:13 Infobase uses:0
Career Guidance uses:0 Niche Academy uses:1
Other News

None to report.

Upcoming Programs
November Programs
  • Forensic Artist Lt. Sarah Krebs (v) 11/16 - 6:30pm
  • Adult Craft Pick-Up: Winter Luminaries 11/28
Holiday Charitable Drives
  • Holiday Gifts for Shelter Animals 11/1 - 12/10
  • Toys for Tots toy drive 11/21 - 12/10
December Programs
  • Jackie's Book Club: The Feather Thief by Kirk Wallace Johnson 12/7
  • Santa Claus is coming 12/7 - 6:30pm
  • Ann Arbor Symphony Orchestra Holiday Brass 12/10 - 1:00pm
  • Great Decisions (v) 12/12 - 1:30pm
  • Spice Club, Thyme (v) 12/13 - 1:00pm
  • Senior Pipers Christmas Concert 12/13 - 6:30pm
  • Adult Craft Pick-Up: Winter Twisted Paper Ribbon Wreath 12/19
Mitten Tree

December 1-31

Correspondence
None to report.
Old Business
1) Annual Policy Manual Review
Motion 5: Develop Request for Reconsideration Form

Motion: Motion to direct Hentz to develop a 'request for reconsideration' form and to start investigating a challenged materials policy
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried

Telecommuting Policy Discussion

More discussion on the Telecommuting Policy.

Evergreen expressed disapproval of the policy change that was voted on and approved at the October meeting.

Farrell emphasized the January 1st start date of the amended policy.

2) New Employee

Meghann Shopp started work last week

3) Township Service Fees & Shared Maintenance Agreement

Farrell and Hentz informed the Board of new fees being charged by the Township:

  • Grounds maintenance
  • Work completed by the treasurer's office
  • Building insurance

Board was informed of the need to make a budget amendment at a future meeting to accommodate the unplanned expenses.

New Business
Annual Fire System Inspection
Motion 6: Schedule Fire System Inspection

Motion: Motion to schedule the annual fire suppression system inspection with Johnson Controls at a fee not to exceed $1,510.00
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried

Friends Report
Report Deferred

Debbie Kooperman was absent; will report next month.

Relevant Board Issues
December 20 Meeting Confirmation

The December 20 meeting stands as a quorum will be present to conduct business.

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Rosek
Status: Motion carried. Meeting adjourned at 7:53pm

Next Meeting

December 20, 2022

7:00 PM | Patricia Waters Community Room

October 2022 Minutes Archive December 2022