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Phone: (810) 231-1771 connect@hamburglibrary.org

Board Meeting Minutes - November 20, 2018

November 20, 2018

October 2018 All Minutes December 2018
🎃 Halloween Success
233 Total Attendees
122 kids + 111 adults
🎁 Toys for Tots
Nov 24 - Dec 15
New, unwrapped toys
🧤 Mitten Tree
Dec 1 - Dec 31
Gloves, mittens, scarves, hats

Hamburg Township Library Board of Trustees Meeting

November 20, 2018

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Hocking

Adjourned: 7:36 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Mary Evergreen
  • Richelle Hocking
  • Joyce Katakowski
Board Member Absent
  • Michaelene Farrell
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order by Hocking at 7:00pm in the Patricia Waters Community Room.

Approval of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from October 16, 2018 as presented
Made by: Eibler
Seconded by: Colone
Status: Motion carried

Call to the Public
None present. Note: Time limit reduced to 3 minutes per new policy.
Financial
Motion 3: October 2018 Financial Report

Motion: Motion to accept the Financial Report for October 2018
Made by: Eibler
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #584 in the amount of $188,372.77
Made by: Evergreen | Seconded by: Eibler
Status: Motion carried

Large voucher likely includes major renovation expenses
Librarian's Report
Monthly Statistics

249

Average Daily Visits

69

New Patrons

6,293

Item Check-outs

243

Computer Uses

Digital Services

650

Axis360 Checkouts

89

Zinio Checkouts

359

Hoopla Checkouts

Marketing Update
120
Instagram
369
Twitter
756
Facebook
2,308
Website Uses
3,552
WiFi Uses
Upcoming Programs
🎄 Holiday Season Programming! 🎄

Festive crafts, Santa visit, and holiday celebrations for all ages!

Late November Programs
  • 🎨 Maker Monday: Creative Christmas Ornaments (Free) 11/26 - 6:30pm
  • 🎄 Ornament Making for 5 and under (Free) 11/27 - 6:30pm
  • 🎄 Ornament Making for 6+ (Free) 11/28 - 6:30pm
  • 💻 Drop-In Tech Help (Free) 11/28 - 4:00pm to 7:00pm
December Programs
  • 🥤 Faygo History 12/4 - 6:30pm
  • 📚 Library Book Club: Tell the Wolves I'm Home by Carol Brunt (Free) 12/5 - 1:00pm
  • 🎅 Visit from Santa (Free) 12/5 - 6:30pm
  • 🌟 Lunch & Learn: Holiday Centerpiece (Free) 12/6 - noon
  • 💻 Electronic Library Resources (Free) 12/10 - 6:30pm
  • 🎵 Christmas Concert (Free) 12/11 - 6:30pm
  • 🎬 Teen Night (movie: Elf) (Free) 12/12 - 5:30pm
Correspondence
None.
Old Business
Renovation Project - Final Details
🔧 Final Phase - Almost There!

Most of the work is complete. Final items pending:

  • Swinging door behind the desk
  • Finishing some rough edges on the shelves
  • Remaining power outlets at the front desk
  • Entryway carpet installation
CD Rollover - CIBC Bank
Motion 5: CIBC CD Rollover

Motion: Motion to roll over CIBC CD upon maturing on 11/27/2018 in the amount of $100,779.31 into a 5 month CD for an interest rate of at least 2.45%
Made by: Colone
Seconded by: Evergreen
Status: Motion carried

CD Rollover - Chase Bank
Motion 6: Chase Bank CD Rollover

Motion: Motion to roll over Chase Bank CD upon maturing on 11/23/2018 in the amount of $102,441.11 into a 2 month CD for an interest rate of at least 1.75%
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

New Business
🎓 MLA Conference Innovations

Hentz attended the MLA Annual Conference in October. Information brought back to the staff has made some improvements & changes:

📖 Youth Services Enhancement
  • Lexile reading levels are being cataloged with all the youth books
  • Staff has a DRA & Accelerated Reader reading level conversion chart (convert to Lexile levels)
🎓 Read by Grade 3 Law Support

Working with Pinckney Schools to be listed on their "Resource Page" for children who need more literacy help.

🎲 Service Expansion

Will be circulating board games after the first of the year to get more people into the library.

📱 Social Media Efficiency

We are now scheduling social media posts ahead of time to make it easier to keep up.

💻 CIPA Compliance

Filtering software must be installed on all computers in the library in order to be CIPA compliant. Christine is working with Net Nanny to get licenses and installation.

Relevant Board Issues
Policy Documentation

Resolution and new policy were handed out to board members.

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 7:36pm

Next Meeting

December 18, 2018

7:00 PM | Patricia Waters Community Room

October 2018 Minutes Archive December 2018