Today: 9am - 8pm

Hamburg Township Library Board of Trustees Meeting

November 21, 2017

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 7:38 PM

Board Members Present
  • Jody Colone
  • Peg Eibler
  • Mary Evergreen
  • Michaelene Farrell
Board Members Absent
  • Richelle Hocking
  • Jim Katakowski
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm by Farrell in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from October 17, 2017 meeting as presented
Made by: Colone
Seconded by: Evergreen
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: October 2017 Financial Report

Motion: Motion to approve the Financial Report for October 2017 as presented
Made by: Colone
Seconded by: Farrell
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #572 in the amount of $80,213.34
Made by: Evergreen
Seconded by: Colone
Status: Motion carried

Librarian's Report
Monthly Statistics - Strong Fall Usage!

222

Daily Visits

55

New Patrons

6,936

Item Checkouts

553

Axis360

64

Zinio

293

Computer Users

Digital Services - Hoopla Reaches 150!

150

Hoopla Checkouts (+20 from last month!)

Consistent growth in digital media usage - movies, music, audiobooks, ebooks, comics, and TV shows

Marketing & Digital Engagement

100

Instagram

335

Twitter

625

Facebook

2,233

Website Visits

3,262

WiFi Uses

Community Outreach
Chamber of Commerce Event: Farrell & Hentz attended Lunch w/ Legislators on Friday, November 10
Holiday Community Programs
Toys for Tots Toy Drive

Dates: November 25 to December 16

Mitten Tree

Dates: December 1 to December 31

Upcoming Holiday Programs
Late November Programs
  • Legendary Detroit Retail 11/27 - 6:30pm
    Free
  • Ornament Making for 5 and under 11/28 - 6:30pm
    Holiday Craft
  • Ornament Making for 6 and over 11/29 - 6:30pm
    Holiday Craft
  • Drop-In Tech Help 11/30 - 6:00pm
    Free
December Holiday Programs
  • Early Aviation Pioneers 12/5 - 6:30pm
    Free
  • Library Book Club: Water for Elephants 12/6 - 1:00pm
    Free
  • Santa Claus Visit 12/6 - 6:30pm
    Special Holiday Event
  • Lunch & Learn: Quilted Christmas Tree 12/7 - 12:00pm
    Free
  • Maker Monday: Holiday Gift Card Holders 12/11 - 6:30pm
    Free
Correspondence
None.
Old Business
1) Parking Lot Lighting Update

Status: Lighting has been ordered

Delivery: Tentatively scheduled to arrive November 24th

Installation: HP Electric will handle installation

2) Halloween Party Results

Children Attendance: 145

Adult Attendance: 106

Total Attendance: 251 people - Excellent turnout!

New Business
1) Book Sale Results

Revenue: $827.00

Motion 5: Library Interior Upgrades

Proposed Changes:

  • Move front desk to staff hallway area
  • Reconfigure vacated front desk area
  • Add 3 small study rooms in reference/genealogy area

Motion: Motion to approve working with Library Design Associates without engaging the bidding process because LDA has designed the entire interior of the library through a previous bidding process
Made by: Evergreen
Seconded by: Eibler
Status: Motion carried

Relevant Board Issues
Nothing to discuss.
Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Evergreen
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 7:38pm

Next Meeting

December 19, 2017

7:00 PM | Library Meeting Room