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Board Meeting Minutes - May 20, 2025

May 20, 2025

April 2025 All Minutes June 2025

Hamburg Township Library Board of Trustees Meeting

May 20, 2025

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd. PO Box 247, Hamburg, MI 48189

Called to Order: 7:00 PM by Crystal Walter

Adjourned: 7:55 PM

Board Members Present
  • Matt Assenmacher
  • Mary Evergreen
  • Richelle Hocking
  • Bridgette Rosek
  • Crystal Walter
Board Members Absent
  • Jodie Colone
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

This regular meeting of the Hamburg Township Library Board of Trustees was called to order by Crystal Walter at 7:00 pm in the Patricia Waters Community Room.

Approval of:
Motion 1: Agenda Approval

Motion: Motion to approve Agenda as presented
Made by: Hocking
Seconded by: Rosek
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from April 15, 2025 as presented
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: April Financial Report

Motion: Motion to approve April 2025 Financial Report
Made by: Rosek
Seconded by: Assenmacher
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #662 in the amount of $107,204.10
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
1) In-house Statistics

4,058

Patrons Served

64

New Patrons

5,426

Item Check-outs

150

Computer Uses

2) Online Statistics
Libby:3,188 Zinio:417 Fold3:24
Heritage Quest:150 Ancestry:4 TumbleBooks:33
Niche Academy:16
3) Other News
  • Hentz & Stokanovich met with Rep. Conlin and Sen. Theis to discuss library funding during Library Advocacy Day and it went well.
  • Hentz worked with United Way to help with their annual grant decisions.
  • Fine Free begins June 1.
  • Reminder, the library is closing at 1:00pm Saturday, May 24 for parking lot work.
4) Upcoming Programs
Upcoming Programs
Recurring Programs
  • Drop-In Mahjong Thursdays - 1:00pm
  • Drop-In Chess Thursdays - 4:00pm
May Programs
  • Spice Club: Lemon 5/20 - 1:00pm
June Programs
  • Fine Free Starts! 6/1
  • Jackie's Book Club: Mother-Daughter Murder Night by Nina Simon 6/4 - 1:00pm
  • Summer Reading Kick-Off w/ Kids Craft Fair 6/6 - 7:00pm
  • Take & Make Craft: DIY canvas aprons 6/9
  • Monday Movie: Ratatouille 6/9 - 6:00pm
  • Genealogy Drop-In Assistance 6/10 - 9:00am
  • Double Features: Suspicion & Leave Her to Heaven 6/10 - 3:00pm
  • Build-It 6/11 - 5:00pm
  • Take & Make Craft: Floating duck craft (5 and under), Wind chimes (over 5) 6/16
  • Monday Movie: Dogman 6/16 - 6:00pm
  • Silent Book Club (ages 9-17) 6/17 - 2:30pm
  • Storytime with Skipper 6/17 - 6:00pm
Correspondence
1) None.
Old Business
1) Update on Strategic Planning with Lisa A.

Survey extended through May.

New Business
1) Two CDs are maturing
Motion 5: FlagStar Bank CD Rollover

Motion: Motion to roll over all fund plus interest in the FlagStar Bank CD into for 119 days at the rate of 4.25% or better
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried

Motion 6: CIBC Bank CD Rollover

Motion: Motion to rollover all funds plus interest in the CIBC Bank CD for 119 days at the rate of 4.25% or better
Made by: Rosek
Seconded by: Hocking
Status: Motion carried

Motion 7: Annual Millage Resolution

Motion: Annual millage resolution
Offered by: Evergreen
Supported by: Hocking
Status: Resolution passed. See attached.

3) Generator Evaluation

Electrician evaluating requirements for a possible shared generator with the senior center. Hentz will follow up.

Friends Report
Financial Results

Spring Book Sale Results: $2,482.15

April Gift Shop Sales: $223.35

Board Role Changes

Dawn Krause has stepped down as Treasurer and Lydia Bangert is moving into that role, vs Director of PR/Marketing.

Board Members attended Vintage Used Jewelry Sale - we may consider a similar event that includes accessories.

Upcoming Events
  • Gardens will be photographed for 2026 Huron River Watershed Calendar in June.
  • Fall Garden Series - 9/10, 9/17 & 9/24
  • Fall Crafters Day - 9/13 (Winter Crafters Day 1/24/26)
  • Fall Book Sale - 10/1-14/25
  • Puzzle Swap - 10/25
  • Fall Rummage Sale - 11/13-15
Relevant Board Issues
Summer Reading Kick-Off

Summer Reading Kick-Off is June 6 @ 7:00pm.

Evergreen and the Hockings have volunteered to help; other board members are checking schedules.

Adjournment
Motion 8: Adjourn Meeting

Motion: Motion to adjourn
Made by: Rosek
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 7:55pm

Next Meeting

June 17, 2025

7:00 PM | Patricia Waters Community Room

April 2025 Minutes Archive June 2025