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Board Meeting Minutes - March 19, 2019

March 19, 2019

February 2019 All Minutes April 2019

Hamburg Township Library Board of Trustees Meeting

March 19, 2019

Location: Patricia Waters Community Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM by Farrell

Adjourned: 7:45 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Michaelene Farrell
  • Richelle Hocking
  • Joyce Katakowski
Board Members Absent
  • Mary Evergreen
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from February 22, 2019 as presented
Made by: Colone
Seconded by: Hocking
Status: Motion carried

Call to the Public
None present.
Limit remarks to 3 minutes.
Financial
Motion 3: February 2019 Financial Report

Motion: Motion to accept the Financial Report for February 2019
Made by: Hocking
Seconded by: Colone
Status: Motion carried

Motion 4: Library Voucher

Motion: Motion to approve Library Voucher #588 in the amount of $52,862.12
Made by: Farrell
Seconded by: Eibler
Status: Motion carried

Librarian's Report
Monthly Statistics

182

Average Daily Visits

82

New Patrons

6,544

Item Check-outs

237

Computer Uses

Digital Services

632

Axis360 Checkouts

154

Zinio Checkouts

329

Hoopla Checkouts

Marketing Update
126
Instagram
381
Twitter
801
Facebook
2,489
Website Uses
2,220
WiFi Uses
Community Engagement
Recent Community Events
  • Pinckney Business Expo (2/23)
  • Country Elementary's March is Reading Month (3/7)
  • Navigator School's Spring Fling (3/9)
  • Family Literacy Celebration (3/16)
Upcoming Partnership

Partnering with Country Elementary for Poetry Night on April 8

Upcoming Programs
March Programs
  • Drop-In Tech Help (Free) 3/20 - 4:00pm-7:00pm
  • AARP Tax Help (Free) 3/21 - 9:30am-3:00pm
  • Trailside Treats ($10) 3/26 - 6:30pm
  • Thursday Matinee: Crazy Rich Asians (Free) 3/28 - 1:00pm
April Programs
  • Michigan's Trail Getaways (Free) 4/2 - 6:30pm
  • Library Book Club: A Walk In The Woods (Free) 4/3 - 1:00pm
  • AARP Tax Help (Free) 4/7 - 9:30am-3:00pm
  • Lost Car Companies of Detroit (Free) 4/9 - 6:30pm
  • Teen Night: The Hate U Gave (Free) 4/10 - 5:30pm
  • Lunch & Learn: Adorable Easter Cards ($10) 4/11 - noon
  • America's Long Distance Hiking Trails (Free) 4/13 - 1:00pm
  • Straw Bale Gardening (Free) 4/15 - 6:30pm
Correspondence
Thank You Letter

Letter from Rep. Ann Bollin thanking the library for use of its meeting room

Old Business
Outreach Services Clerk

Lynn Riehl has accepted the position of Outreach Services Clerk. The library also hired Sharon Gifford for 20 hours/week as a clerk.

Computer Upgrades

Several of the server parts have started to arrive. The library has switched over from Microsoft Outlook email to G-Suite email.

Chili Cook-Off Results

6 contestants (last year: 13), made $167.00 this year

Same day as Pinckney School band spaghetti dinner - will plan better next year

New Business
1) Updated Funeral Leave Policy
Motion 5: Approve Funeral Leave Policy

Motion: Motion to approve the funeral leave policy as presented
Made by: Eibler
Seconded by: Colone
Status: Motion carried

2) Guitar Lending Policy
Motion 6: Approve Musical Instrument Policy

Motion: Motion to approve the musical instrument lending policy as presented
Made by: Eibler
Seconded by: Colone
Status: Motion carried

3) Proposed 2019/2020 Budget

Hentz & Weber presented the proposed 2019/2020 budget for discussion purposes.

Relevant Board Issues
Art Fair Conversation

Discussion regarding upcoming Art Fair

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Eibler
Status: Motion carried. Meeting adjourned at 7:45pm

Next Meeting

April 16, 2019

7:00 PM | Patricia Waters Community Room

February 2019 Minutes Archive April 2019