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Board Meeting Minutes - March 15, 2016

March 15, 2016

February 2016 All Minutes April 2016
50th Anniversary Celebration Year!

2016 marks Hamburg Township Library's 50th year of service! March brings exciting programming including Livingston Reads and special events.

Hamburg Township Library Board of Trustees Meeting

March 15, 2016

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 8:25 PM

Board Members Present - Full Attendance
  • Andrew Byerly
  • Sally Crouch
  • Peg Eibler
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Perfect Attendance
All board members present
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Crouch
Seconded by: Hocking
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from February 15, 2016 meeting as presented
Made by: Hocking
Seconded by: Crouch
Status: Motion carried

Call to the Public
None present.
New Business
Motion 3: Emergency Weather Closing Policy

Motion: Motion to update the Emergency Weather Closing policy to allow all employees scheduled to work on a day that requires an emergency closing will receive pay for their scheduled hours at their regular hourly pay
Made by: Byerly
Seconded by: Crouch
Status: Motion carried

2) Bridge to Literacy - ConnectED Program

Presenter: Christie Wagner

Partnership: With Pinckney Library

Program: Library cards for all students in Pinckney Community Schools (cards work at both libraries)

Historic Achievement: Fourth library in the state and first in Livingston County to implement this program!

Financial
Motion 4: February 2016 Financial Report

Motion: Motion to accept the Financial Report for February 2016
Made by: Crouch
Seconded by: Hocking
Status: Motion carried

Motion 5: Library Voucher

Motion: Motion to accept Library Voucher #552 in the amount of $55,068.34
Made by: Farrell
Seconded by: Hocking
Status: Motion carried

Librarian's Report
February 2016 Statistics

178

Daily Average

62

New Patrons

5,358

Item Checkouts

267

E-book Circulation

103

Zinio (6 issues)

Marketing & Social Media

72

Instagram Followers

190

Twitter Followers

478

Facebook Followers

Marketing Updates & Community Events
Movie at Howell Theater

166 people attended

Presidential Primary

March 8th brought out many new faces

Navigator School Spring Fling

Over 200 people visited the table

Recent Program Success
Ann Arbor Symphony Brass Quintet: 85 people attended - Excellent turnout for cultural programming!
Upcoming Spring Programs
March Programs
  • Livingston Reads: The Martian 3/16 - 6:30pm
    County-wide Event
  • WWII in Detroit 3/17 - 6:30pm
    Free
  • Monday Movies: E.T. 3/21 - 6:00pm
    Free
  • Space Exploration 3/22 - 6:30pm
    Free
  • Raising Young Readers 3/23 - 6:30pm
    Free
  • Thursday Matinee: The Intern 3/25 - 1:00pm
    Free
April Programs
  • Saturday Family Cinema: Turkey Hollow 4/2 - 1:00pm
    Free
  • Great Decisions & Monday Movies: Gravity 4/4 - 1:30pm & 6:00pm
    Free
  • Library Book Club: Returning to Earth Motor City Roots 4/6 - 6:30pm
    Free
  • Lunch & Learn: Magnetic Fun 4/7 - 12:00pm
    Free
  • Author Talk w/ Andy Weir 4/7 - 7:00pm
    Special Author Event
  • Antiques Appraisal Show & Tell 4/9 - 1:30pm
    Free
  • Aquatic Adventures 4/12 - 6:30pm
    Free
  • Zentangle 4/14 - 6:30pm
    $5.00
Correspondence
Carolyn Anderson-Fermannn wrote an e-mail thanking Amy Crockett for her positive experience in her presentation: Simply Organized Life
Old Business
1) Donated Stocks

Update: Donated stocks have been invested in PNC.

2) Power Back-up Server

Status: Installed

3) Wireless Printing

Status: Public wireless printing equipment being installed on Friday

4) Meeting Room Tables

Status: Redesigned, delaying delivery into April

5) Meeting Room Shades

Installation: Scheduled for late March

Relevant Board Issues
United for Libraries Video

Short Takes for Trustees tabled to April meeting.

Investment Discussion

Board members discussed possible investment sources other than CDs.

Adjournment
Motion 6: Adjourn Meeting

Motion: Motion to adjourn
Made by: Eibler
Seconded by: Crouch
Status: Motion carried. Meeting adjourned at 8:25pm

Next Meeting

April 19, 2016

7:00 PM | Library Meeting Room

February 2016 Minutes Archive April 2016