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Board Meeting Minutes - June 23, 2015

June 23, 2015

May 2015 All Minutes July 2015

Hamburg Township Library Board of Trustees Meeting

June 23, 2015
Meeting Details

Date: June 23, 2015

Time: 7:00 PM - 7:42 PM

Location: Library Meeting Room

Next Meeting: July 21, 2015 at 7:00 PM

Library Information

Address: 10411 Merrill Rd, Hamburg, MI 48139

Mailing: P.O. Box 247, Hamburg, MI 48139

Phone: (810) 231-1771

Board Members Present
  • Peg Eibler (Chair)
  • Andy Byerly
  • Sally Crouch
  • Michaelene Farrell
  • Richelle Hocking
  • Jim Katakowski
Staff Absent
  • Christine Weber
Also Present
  • Holly Hentz
Approval Of
Motion 1: Agenda Approval

Motion: Approve the agenda as presented
Made by: Sally Crouch
Seconded by: Richelle Hocking
Status: Motion carried

Motion 2: Minutes Approval

Motion: Approve May 19, 2015 minutes as presented
Made by: Richelle Hocking
Seconded by: Michaelene Farrell
Status: Motion carried

Call to the Public
None present.
Financial
Financial Report Approval

Motion: Approve Financial Report for May 2015 as presented
Made by: Andy Byerly
Seconded by: Sally Crouch
Status: Motion carried

Voucher Approval

Motion: Accept Library Voucher #543
Amount: $62,370.40
Made by: Michaelene Farrell
Seconded by: Andy Byerly
Status: Motion carried

Librarian's Report

210

Daily Average Visitors

119

E-book Circulation (May)

41

New Patrons (May)

5,084

Item Check-outs
Summer Reading Program Success

124

Kick-off Registrations

226

Total Registrations
Digital Services Update
119
E-books
36
Zinio Issues
Marketing Initiatives
  • Active Livingston May 27, 2015 (SRP featured, boat certification)
  • SRP fliers at local businesses
  • Posted on school Facebook pages
  • Mentioned in the Courant
  • Summer newsletter mailed out
Grant Awards

Strandt: $750 Walmart grant for Summer Reading Program

Crockett: $500 Michigan Humanities Council grant for fall program

Correspondence
Two thank you cards received from patrons.
Old Business
FOIA Policy Resolution

Resolution: Accept new FOIA policy

Made by: Peg Eibler

Seconded by: Andy Byerly

Resolution Passed

Full resolution text attached below

Infrastructure Completions
  • Barracuda firewall installation completed
  • Front desk carpet replaced
  • New book bags arrived - on sale for $5 each
New Business
Credit Card Payment Discussion

Board discussed feasibility of credit card payment for fines.

Action: Hentz and Weber to research options. Further discussion at July meeting.

Investment Discussion

Board discussed ways to invest library funds for higher returns.

Action: Further discussion at July meeting. Possible question to auditor.

Relevant Board Issues
SRP Food Service Policy

Board decided that popcorn and other food items at SRP kick-off party should be restricted to outside and lobby area only.

Pre-Approved Voucher

Motion: Approve Library Voucher #544 for July 21, 2015

Amount: To be determined by Christine Weber based on invoices received

Review: Board will review at August 18, 2015 meeting

Made by: Jim Katakowski

Seconded by: Sally Crouch

Motion Carried

Adjournment

Motion to Adjourn: Sally Crouch

Seconded by: Jim Katakowski

Motion Carried

Meeting Adjourned: 7:42 PM

Next Meeting: July 21, 2015 at 7:00 PM

FOIA Resolution - Full Text
HAMBURG TOWNSHIP LIBRARY RESOLUTION TO APPROVE FOIA PROCEDURES AND GUIDELINES

Meeting Date: June 23, 2015 at 7:00 PM
Present: Andrew Byerly, Sally Crouch, Peg Eibler, Michaelene Farrell, Richelle Hocking, Jim Katakowski
Absent: None

Resolution Details

Offered by: P. Eibler | Seconded by: A. Byerly

WHEREAS Clauses:
  • 1. The Library is a public body as defined by Michigan FOIA (1976 PA 442, as amended)
  • 2. Library Board must establish and adopt policies for library operation
  • 3. FOIA Section 4(4) requires procedures, guidelines, and written public summary
  • 4. Must include standard form for detailed fee itemization
  • 5. Board desires compliance with FOIA to charge permitted fees
THEREFORE, the Library Board RESOLVES:
  1. Adopts Library Procedures and Guidelines (Exhibit A) in compliance with FOIA
  2. Adopts Written Public Summary (Exhibit B)
  3. Approves Detailed Itemization Sheet (Exhibit C) with authorization for FOIA Coordinator to modify as needed
  4. Make documents publicly available - free copies in responses and at library visits
  5. Post and maintain documents on library website
  6. Repeals conflicting policies to the extent of such conflict
6
YEAS
0
NAYS
RESOLUTION DECLARED ADOPTED
Secretary Certification

I, the undersigned, the duly qualified and acting Secretary of the Hamburg Township Library, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Library Board at a meeting held on the 23rd day of June 2015.

Said meeting was conducted and public notice was given pursuant to and in full compliance with the Open Meetings Act (Act 267, Public Acts of Michigan, 1976, as amended).

Richelle Hocking

Library Board Secretary

May 2015 All Minutes July 2015