Today: 9am - 8pm

Hamburg Township Library Board of Trustees Meeting

July 18, 2017

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 7:42 PM

Board Members Present
  • Jodie Colone
  • Peg Eibler
  • Michaelene Farrell
  • Jim Katakowski
Board Members Absent
  • Mary Evergreen
  • Richelle Hocking
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Colone
Seconded by: Katakowski
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from June 2017 meeting as presented
Made by: Katakowski
Seconded by: Colone
Status: Motion carried

Call to the Public
None present.
Financial
Motion 3: June 2017 Financial Report

Motion: Motion to table the June 2017 financial report until the August 2017 meeting

Made by: Colone

Seconded by: Eibler

Status: Motion carried - Tabled

Motion 4: Library Voucher

Motion: Motion to accept Library Voucher #568 in the amount of $49,964.05
Made by: Farrell
Seconded by: Katakowski
Status: Motion carried

Librarian's Report
Monthly Statistics

201

Daily Visits

68

New Patrons

7,277

Item Checkouts

385

Axis360

59

Zinio

316

Computer Uses (292 + 24 kids)

Marketing & Digital Engagement

98

Instagram

307

Twitter

590

Facebook

2,140

Website Visits

2,759

Wireless Uses

Marketing Update
"Call to Artists" Advertisement: Featured in the Livingston Daily Press & Argus on 7/16/17
Summer Reading Program 2017 - Continued Growth!

Children's Program

224 participants (+35 from June!)

Adult Reading Program

164 participants (+20 from June!)

Total Summer Reading Participation: 388 people! Continued growth showing strong community engagement (+55 participants since June!).
Collection Enhancement - Ukulele Donation

Two ukuleles were donated by The Music Man store in Brighton, bringing our total collection to 4 ukuleles for patron circulation.

Total Ukuleles: 4
Available for patron checkout
Upcoming Summer Programs
Late July Programs
  • Preschool Field Day (SRP) 7/20 - 10:00am
    Special Summer Program
  • Thursday Matinee: Patriot's Day (R) 7/20 - 1:00pm
    Free
  • Monday Movie: Moana (PG) 7/24 - 6:00pm
    Free
  • STEAM (ages 8 and under) 7/25 - 6:30pm
    Free
  • STEAM (ages 8 and under) 7/27 - 10:00am
    Free
  • Field Day (SRP) 7/27 - 2:00pm
    Special Summer Program
  • Monday Movie: Trolls (PG) 7/31 - 6:00pm
    Free
August Programs
  • Library Book Club: Skype with author E. M. Kokie 8/1 - 1:00pm
    Special Virtual Event
  • Library Book Club: Radical by E. M. Kokie 8/2 - 1:00pm
    Free
Correspondence
None.
Old Business
1) Lighting Replacement Project

Status: Lighting replacement begins Monday, July 24, 2017.

Motion 5: Landscaping for Storage Shed

Motion: Motion to contract with Leppek for the landscaping for storage shed not to exceed $5,950
Made by: Colone
Seconded by: Katakowski
Status: Motion carried

New Business
1) Year-End Statistics Distribution

Hentz distributed year-end statistics 2010 to 2017. Discussion to follow in future meetings.

Motion 6: Library Closure for Staff Training

Motion: Motion to close the library on Sept. 7 for an in-service day and to send the staff to "Creating a culture of safety and security in your library" in Dearborn, MI
Made by: Eibler
Seconded by: Katakowski
Status: Motion carried

Relevant Board Issues
United for Libraries Video

Board tabled viewing video until next month.

August Meeting Absence

Colone will not be present at August meeting.

Library Needs Assessment Survey

Hentz distributed the Library Needs Assessment survey developed by both staff and board.

Distribution: Will be included in the fall newsletter with both paper and online completion options.

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Colone
Status: Motion carried. Meeting adjourned at 7:42pm

Next Meeting

August 15, 2017

7:00 PM | Library Meeting Room