Today: 9am - 8pm
Phone: (810) 231-1771 connect@hamburglibrary.org

Board Meeting Minutes - August 15, 2017

August 15, 2017

July 2017 All Minutes September 2017

Hamburg Township Library Board of Trustees Meeting

August 15, 2017

Location: Library Meeting Room

Address: 10411 Merrill Rd., Hamburg, MI 48139

Called to Order: 7:00 PM

Adjourned: 7:50 PM

Board Members Present
  • Mary Evergreen
  • Richelle Hocking
  • Michaelene Farrell
  • Jim Katakowski
Board Members Absent
  • Jodie Colone
  • Peg Eibler
Also Present
  • Holly Hentz
  • Christine Weber

Meeting Minutes

Call to Order

Meeting called to order at 7:00pm in the library meeting room.

Approval Of:
Motion 1: Agenda Approval

Motion: Motion to approve the agenda as presented
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried

Motion 2: Previous Minutes

Motion: Motion to approve the minutes from July 18, 2017 meeting as presented
Made by: Katakowski
Seconded by: Hocking
Status: Motion carried

Call to the Public
Community Safety Concerns Addressed
Scrap-A-Holics Representatives
  • Mary Ann Waters spoke on behalf of the group
  • Katie Waters spoke regarding their use of library room for charity and fellowship activities
Library Staff
  • Christie Wagner addressed children's programming concerns
  • Carol Bossio presented safety issue with straight pins found on carpet in shared room
Financial
Motion 3: June 2017 Financial Report

Motion: Motion to accept the Financial Report for June 2017
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Board approved to increase the Board Assigned Fund account by $82,500

Motion 4: July 2017 Financial Report

Motion: Motion to accept the Financial Report for July 2017
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried

Motion 5: Library Voucher

Motion: Motion to accept Library Voucher #569 in the amount of $76,121.39
Made by: Evergreen
Seconded by: Hocking
Status: Motion carried

Librarian's Report
Monthly Statistics

199

Daily Visits

74

New Patrons

7,836

Item Checkouts

563

Axis360

52

Zinio

322

Computer Uses (280 + 42 kids)

Digital Services

26

NEW Hoopla Checkouts!

Digital service for movies, music, audiobooks, ebooks, comics, and TV shows

Marketing & Digital Engagement

98

Instagram

313

Twitter

599

Facebook

2,099

Website Visits

3,237

Wireless Uses

Marketing Updates
Free Advertising Opportunity: Hamburg Township Disc Golf course score cards (example to be shown next month)
Fall Newsletter: Will be mailed out next week
Other News
Needs Assessment Survey

Included in the fall newsletter and available online

NEW Digital Service: Hoopla

Borrow movies, music, audiobooks, ebooks, comics, and TV shows

Upcoming Fall Programs
August Programs
  • Thursday Matinee: La La Land (PG13) 8/24 - 1:00pm
    Free
September Programs
  • Library Book Club: The 100 Year Old Man... by Jonasson 9/6 - 1:00pm
    Free
  • All Storytime Programs Start 9/11 - Various times
    Regular Programming Resumes
  • Estate Planning 9/11 - 6:30pm
    Free
  • Iconic Restaurants of Ann Arbor 9/12 - 6:30pm
    Free
  • Lunch & Learn: Women Traveling Solo 9/14 - 12:00pm
    Free
  • Maker Monday: Winterize Your Garden 9/18 - 6:30pm
    Free
Correspondence
None.
Old Business
1) Lighting Replacement Project

Status: Almost completed

Remaining: Emergency lights need extra parts and some recessed lights not counted in original quote

2) Outdoor Storage Shed Project

Start Date: August 21, 2017

Expected Completion: October 1, 2017

New Business
Motion 6: Scrap-A-Holics Room Use Guidelines

Hentz addressed the problems and solutions for the Scrap-A-Holics' use of the library meeting rooms. Proposed solutions:

  • All members must use flat head pins only
  • All members must use long handled magnet when cleaning up after each Tuesday meeting
  • No use of pins on the east side of the meeting room
  • Establish inclusive communication method among members and library staff

Motion: Motion that all Scrap-A-Holics members must abide by the above guidelines
Made by: Hocking
Seconded by: Katakowski
Status: Motion carried

Issue will be revisited at the September meeting.

2) Annual Trustees & Directors Workshop

Date: November 1 @ Howell Library

Confirmed Attendees:

  • Katakowski
  • Hocking
  • Farrell
  • Weber
  • Hentz

Eibler and Colone will respond next month. More details to follow.

Relevant Board Issues
Upcoming Audit Preparation

Members are to bring the year-end Financial Statement for the Audit Report to the September 19, 2017 Board meeting.

Adjournment
Motion 7: Adjourn Meeting

Motion: Motion to adjourn
Made by: Katakowski
Seconded by: Evergreen
Status: Motion carried. Meeting adjourned at 7:50pm

Next Meeting

September 19, 2017

7:00 PM | Library Meeting Room

July 2017 Minutes Archive September 2017